Assigning Users to an Asset Collection

The Users tab lists current permissions and roles for the asset collection or workflow’s working copy. For details on how permissions and roles work in TopBraid EDG, please see the Access Control documentation.

Users with at least manager profile use this page to modify roles and permissions, while it is read-only for other users.

Collection Permissions

For any asset collection and a working copy of a collection in a context of a workflow, access to its basic viewing, editing, and utility functions is controlled by the three nested permission profiles: viewer, editor, and manager (where each profile is a superset of the preceding one). On each collection, these permissions are set for various users, either as individuals or as security roles (e.g., from LDAP).

Collection Permissions section list the three permission profiles and, for each, users that have it. A blank setting indicates that no users have this profiles.

In a context of a production copy of an asset collection, permissions can be set for any user. In a context of a workflow permissions can be set only for users that already have (at least) a viewers privileges for the production copy.

A given user can have permission profiles for the collection itself (production copy) that differ from a profile for one of its workflows working copies. Similarly, they could have different permissions in the context of different workflows.

For example, if Jane has manager profile for an asset collection, she can give John viewer profile for it and editor profile for one of its workflow copies. John can then make changes in the context of a workflow.

A user that has any governance role for a collection is automatically granted viewer privileges for the collection and any of its workflows. Users can also be designated as managers or editors through their governance role.

Collection Governance Roles

This section lists governance roles assigned either directly for this collection or indirectly through a governance area it belongs to.

Users with manager profile can use this page to assign governance roles to other users: as individuals, as security roles (e.g., from LDAP), or as organizations.